STUDENT ORGANIZATION SUPPORT (SOS)

Student Organization Support (SOS) funding is available to Viterbi-affiliated student organizations through Viterbi Admission & Student Engagement. SOS funding is endowment based and limited; the amount available varies from year to year.

SOS funding is a supplement to the funding organizations receive from other sources. SOS is the LAST place from which organizations should seek funds. Organizations should never rely solely on this source to fund an entire event, program, or conference.

Questions?

Email: kgiang@usc.edu

Policies

  • SOS funding is available only to Viterbi-affiliated organizations.
  • Funding requests must be for undergraduate engineering events only. Funding for graduate students or non-engineering undergraduates will not not approved.
  • Only complete applications will be accepted and reviewed.
  • It is expected that there will some cost-sharing with students for events that involve travel.
  • Applications that are submitted by the 15th of each month will receive notification of the funding decision and amount (if applicable) by the 1st business day of the following month.
  • All post event reports must be complete, accurate, and submitted within two weeks of the event in order to processed for reimbursement.
  • Organizations may not sign any contracts or agreements (including venue, catering, or speaker agreements). All agreements must be signed by authorized university personnel. Any agreements that contain an unauthorized student signature cannot be funded under any circumstances.

2022-2023 Deadlines & Decisions

All completed applications received by each date listed below will have a decision no later than the respective decision date. Any application received after 11:59 p.m. on the deadlines listed below will be reviewed under the following month’s deadline and decision date.

APPLICATION SUBMITTED BY DECISION RECEIVED BY
September 15 October 1
October 15 November 1
November 15 December 1
December 15 January 9*
January 15 February 1
February 15 March 1
March 15 April 1
April 15 April 26

*Exception made due to the University closure over winter break

*Please note there is not a request review period over the summer. Applicants must adhere to the submission deadlines outlined above.

Access Request

The SOS Application has closed for the 2022-2023 academic year. Please return in August 2023 for the application to open.

 

We ask you limit the numbers to two members who will be completing funding applications and post event reports. This should be the Treasurer and President (or Vice President).

 

SOS Application

Have the following ready before beginning your SOS application:

  • Proposed line item budget including a summary of all funding you have already received.
  • Responses to the following questions:
    1. What is the purpose of this event?
    2. How will this event enhance the mission of your organization?
    3. Who is invited? If specific people from your organization are attending, include their name, major, and year in school.
    4. How will this event benefit the USC Viterbi undergraduate community?
    5. Are other students organizations involve in planning this event? If so, include their names.

Applications must be submitted via the Student Organization Funding Tool no later than 11:59 pm on the 15th of the month.

Post Event Report

If your organization receives SOS funding, a Post Event Report must be submitted no later than two weeks (by 11:59 pm) after the funded event in order for reimbursements to be processed.

Reimbursements for late post event reports WILL NOT be processed.

Access the Student Organization Funding Tool to submit your Post Event Report.

Have the following documents ready before beginning your Post Event Report. You will need to upload them to the form:

  • Executive summary of the event
  • A critical evaluation of the event with thoughts for improvement if the event were to be held or attended again
  • Roster of attendees including USC IDs
  • Completed Account Expense Forms for all individuals needing reimbursement
  • Scans of all receipts showing proof of payment

Read all the instructions and familiarize yourself with the USC Business Services’ Policies and Procedures related to funding expenditures prior to completing your Post Event Report. Whenever possible, USC approved vendors should be used.

Published on April 11th, 2017

Last updated on April 17th, 2023